You’ve been hit with the fury of yet another sales season. There has been a drop in income, increased website downtime, and the discovery of yet another problem that is too costly to fix. During the next board meeting, it is time to re-platform the firm.
But how can you choose the best eCommerce RFP template platform and the most reliable business partner? You require an e-commerce RFP!
A request for a proposal (RFP) for an e-commerce website is a demanding undertaking. A detailed questionnaire tailored to your project is required to select an agile, knowledgeable partner that will make your e-commerce platform changeover as simple as possible.
This blog contains information on how to write an e-commerce RFP, what questions to ask, and more.
What exactly is an RFP?
The Request for Proposal (RFP) is a formal document that announces the bidding process for B2B software vendors. Using this guide, you will be able to decide which SaaS companies have the answers to your questions concerning which e-commerce platforms are appropriate for your business.
An RFP for your e-commerce site serves two functions:
- To guarantee that no SaaS vendor gives you what they have and impacts your decision, create clear objectives and goals for your company and communicate them to suppliers.
- RFI (Request for Information) is not the same as a B2B e-commerce RFP, which attempts to obtain broad information about an agency and its efforts before completing the RFP process.
Furthermore, an RFP differs from an e-commerce website specification document generated after the agency selection process and defines the e-store features you want to be included in the final project.
Use an RFP for an e-commerce solution to describe your project’s business-critical criteria and assess the vendor’s ability to meet them.
The RFP should include specific questions and requirements for the vendor, which should be customized to the demands of your project. Even if you’re open to the vendor’s ideas, your RFP should clearly explain your company strategy and goals.
Follow this RFP process guide
It might be frightening to realize that the success of your project is dependent on a well-crafted e-commerce RFP. However, dividing it into bite-sized chores or phases improves the situation.
The project planning, drafting, issuance, and assessment steps are all included in every RFP process. Here are a few things we propose for obtaining an excellent RFP for an e-commerce website – and using it.
Step 1: Determine why you need replatforming.
Before looking for e-commerce platform providers, consider why you need re-platforming and why you need it now. The responses to these questions will guide your project goals and objectives. Make a list of your project’s flaws and constraints. Consider all of the lost revenue, downtimes, and terrible customer experience while looking for apparent symptoms of e-commerce re-platforming.
Discuss it with your team to determine what you want, where you need to improve, and how to achieve it. The first step in finding a solution is to explain things to yourself.
Step 2: Establish your objectives
You should be able to see where you’re going with the re-platforming process. Alternatively, may e-commerce software be improved to increase revenue? To improve the site’s performance and user experience? Create at least four goals, each with three objectives, and then prioritize them. The targeting strategy will assist you in staying focused on your destination and selecting good RFP questions.
Step 3: Make a list of your website’s integrations and features
To enhance the success of your re-platforming, you should visit your IT department to find out what your e-store is integrated with and which other systems you want to connect. Consider which third-party systems (such as payment gateways or cybersecurity services) you want to preserve and expand after switching platforms.
Step 4: Determine what your consumers and users desire
If you manage an internet business, you should already be aware of the needs of your employees and your target audience. Make a list of improvements that might be made throughout the re-platforming process, such as a new CRM for your marketing team or a new tax system for your accountant.
When interviewing your e-commerce customers, ask these critical questions:
- What they do for a living.
- Why do they use your service?
- What adjustments they would suggest.
You may even conduct a small survey to get their feedback and recommendations.
Step 5: Create an RFP.
Create a structured document including all of the questions you plan to ask the software vendors using the information obtained in the past steps. Begin with the broadest question about a firm and work your way up to more specific questions about their needs.
If you want, an Excel document or an RFP e-commerce tool may generate an e-commerce RFP template for you. Organizations will answer more swiftly this way, and you’ll have an easy-to-compare spreadsheet to work with.
Step 6: Include a timeline and your criteria
To keep everything under control, you should set a timeframe for your RFP process. Set a timeline for agencies to submit their RFPs, as well as the length of the negotiations when a winning bidder is shortlisted in your B2B e-commerce RFP.
Creating assessment criteria for RFPs is also a good idea. Some of the questions that might be used to establish a student’s score are as follows:
- What are the most important things to keep in mind?
- To what degree are we willing to compromise security to expedite deployment (for example, by preceding e-commerce platform security)?
- Is cost an essential consideration in the decision-making process?
A timetable and grading table will make the selection process more open and understandable. Further, they will prevent you from building a project piecemeal and will assist you in staying focused on the project’s objectives.